Terms and Disclaimer

Disclaimer

The views and opinions expressed on this website are those of the Edinburgh Makar alone and are not representative of the views of the City of Edinburgh Council. The Council takes no responsibility for comments or views expressed on this website. The Council makes every effort to ensure the accuracy of the information on this website but the Council will not accept any liability in respect of any loss, damage, or inconvenience arising in any way whatsoever from the use of this website.

External links

This website may provide links to external websites. Listing of sites and links to them should not be taken as an endorsement of any kind. The Council does not accept responsibility for the contents or reliability of the linked web sites nor do we accept any liability for their accuracy or content.

Copyright

All rights including copyright and database rights, in this website (https://www.edinburghmakar.org.uk) and its contents, rest with the Edinburgh Makar, except for material that has been explicitly marked as being the copyright of another person. All material including, without limitation, text, logos, icons and images published on this web site is for personal, non-commercial use. No part of the site may be copied or adapted without the written permission of the Edinburgh Makar.

Data Quality

The City of Edinburgh Council is committed to the highest standards of quality of information. Our web content is managed with an agreed Web Governance policy and associated protocols across the Council.

How we use cookies

We want to make services we deliver on the internet easy, and our content richer and relevant. This sometimes involves placing cookies on your computer or mobile device.
Cookies are simple pieces of data stored on your hard drive. They are safe as they cannot be used to disseminate viruses and they can’t be executed as code. Cookies we use cannot be used to identify you personally as no personal information such as telephone numbers or email addresses are stored within these cookies.

Stats cookies

We use Google Analytics to collect statistical data about our visitors. We collect this information in a way that does not identify you and the data is not shared with anybody else.
__utma Keeps track of the number of times a visitor has been to the site pertaining to the cookie, when their first visit was, and when their last visit occurred
__utmb Records moment in time when a visitor enters a site and expires at the end of the session
__utmc Records moment in time when a visitor leaves a site and expires after 30 minutes
__utmz Keeps track of where the visitor came from, what search engine was used, what link was clicked on and what keyword was used.

Information on how to opt out of being tracked by Google Analytics across all websites and Google’s use of cookies can be found on Google Analytics Opt-out and Google privacy pages.

Third party cookies

Our site has a number of pages with embedded videos or other content from a third party. Cookies placed on your computer or mobile device from a third party are not related to Edinburgh Makar website.

We do not control how a third party uses their cookies. Please check third party websites’ privacy policies:

You could also delete cookies from your device and change cookies setting in your chosen browser: How to delete cookies.

Privacy Statement

Overview

The Edinburgh Makar website is provided by the City of Edinburgh Council to give:

  • the people of Edinburgh and visitors to the city information on the role and work of the makar – Edinburgh’s poet laureate

To provide this information the City of Edinburgh Council needs to collect, store, use, share and dispose of personal information. This is known as data processing.

The following personal data about website administrators is collected:

  • Full Name
  • Email

Reasons

Data processed by the Council about the Edinburgh Makar website users is processed because it is necessary to provide a Council service which is part of our public task.

Information Sharing

Data is shared with EDINA (A division of Information Services – The University of Edinburgh in their role as data processor). EDINA will not view client data or digital assets except as necessary on a need to know basis in the course of development or support.

We will not use your data for any other reason except on occasion use the email you have supplied on registration to alert you to information that may affect your use of the Edinburgh Makar website e.g. system interruptions, prompts to check and update your personal data.

You can delete your account at any time, on deletion all personal data used on registration is destroyed.

Conditions of processing

In processing personal information, The City of Edinburgh Council must comply with the EU General Data Protection Regulation and the Data Protection Act 2018.

Article 6(1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

Details of transfers to third country and safeguards

Your information will normally be stored and processed on servers based within the European Economic Area. While it may sometimes be necessary to transfer personal info overseas, any transfers will be in full compliance with data protection legislation.

Retention periods

We will not keep your information for any longer than it is needed, and will dispose electronic records in a secure way. Data will be deleted should a user leave the Council, move to a new post within the Council or when we are advised they no longer require access to the Edinburgh Makar website.

Incidents, complaints and comments

Data Protection Incident

If you are concerned about what we do with your data, or think something has gone wrong, contact the Council’s Data Protection Officer to report a data protection incident.

The Council’s Data Protection Officer is:

Kevin Wilbraham, Information Governance and Strategic Complaints Manager
Information Governance Unit, City of Edinburgh Council
Waverley Court – 2.1, 4 East Market Street
Edinburgh
EH8 8BG E-mail: information.compliance@edinburgh.gov.uk
Tel: 0131 469 6200

Complaints and comments

If you wish to make a complaint or comment about how we have processed your personal information, you can do so by writing to the Council’s Data Protection Officer.

If you are still unhappy with how the council have handled your complaint, you may contact

UK Information Commissioner’s Office, Wycliffe House

Water Lane, Wilmslow, Cheshire, SK9 5AF Tel: 08456 30 60 60 | Website: www.ico.org.uk

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